About the Company Our client is a privately-owned real estate investment, advisory, and management company which specializes in the ownership of neighborhood and community shopping centers located in densely populated areas throughout the United States. The Company currently owns 102 shopping centers with a value of $5.5 billion located in 22 states and the District of Columbia containing approximately 13.7 million square feet with over 2,500 retail tenants.
About this Opportunity Our client is seeking a Property Manager to join their Southern California office. The Property Manager will be responsible for the operations and maintenance of an assigned portfolio of retail shopping center properties consisting of approximately ~1M SF and ~265 tenants located primarily in Orange County.
Ensure fiscal management of the properties in assigned area (i.e., maintenance of A/R and A/P, operating expense control, completion of budgeted items for Capital Improvement Program and assistance in preparing budgets, monthly and annual financial reports, and presentation of report findings to senior management).
Directly manage a portfolio of retail properties’ physical performance (i.e., timely property inspections and ensuring compliance with building contracts, approval of improvements as required by the lease or other basis, signage approval, collection of TI paperwork, soliciting bids and select vendors, etc.).
Ensures compliance with the management agreement, programs, and contracts applicable to the portfolio.
Develop and maintain strong relations with tenants, vendors and other team members.
Oversee and manage operations issues such as tenant transition, processing of assignments, collection of rent relief application paperwork, collections, etc.
Achieves high standards of appearance, cleanliness, and safety in every center in the portfolio.
Manage all purchasing and obtain expenditure approvals as necessary. Working with property accounting staff, assure the timely processing and approval of vendor invoices as needed in connection with the property services, systems, and contracts.
Manage and oversee capital construction and tenant improvement projects to include managing general contractors and architects, plan review, directing landlord work, interpreting the lease, sending necessary notices for space delivery, tenant coordination, etc.
Identify and implement ancillary income in accordance with company goals and objectives.
Work on special projects/ongoing initiatives according to current needs.
Bachelor’s degree in Business Administration, Finance, Accounting, Real Estate or related field (7+ years of experience may be considered in lieu of Bachelor’s degree)
2-5 years of operational experience within the real estate industry or similar related experience
Intermediate level proficiency with Microsoft Office software including Excel, Word, and Outlook, as well as email and Internet research functionality
Qualitative and analytical skills with strong attention to detail
Ability to quickly learn and use new software programs
Basic knowledge of bookkeeping/GAAP, retail leasing industry and contract terminology
Ability to frequently travel within the assigned portfolio
Experience working in commercial (retail) real estate, including retail or mixed-use developments
Working knowledge of MRI or other accounting software
California real estate license
CPM or RPA designation
Member of ICSC and regularly attends local events
Excellent communication skills (interpersonal savvy, presentation skills, oral and written communication)
Positive attitude and team focus
Ability to work both independently and in a team environment
Customer focus; strong customer service skills
Priority setting, decisiveness, organization, and time-management skills
Must be highly trustworthy and able to handle confidential and sensitive information appropriately
High level of professionalism, trust, and integrity
Strong attention to written details when completing multiple tasks.
Demonstrates a serious commitment to accuracy and quality while meeting goals or deadlines.
Ability to build effective working relationships with employees at all levels of the organization.
About Poline Associates
Poline Associates is an international executive search firm specializing in the shopping center industry.We serve property owners, developers, retailers and service providers who are seeking remarkable talent and work to align them with candidates who are eager for new growth opportunities. Since 1979, our team has been connecting companies and candidates with a commitment to integrity and client satisfaction—making us the industry’s most trusted leader in recruitment.