The Vice President of Construction Services will have full responsibility for the construction functions for the Company, including design supervision and coordination. The scope includes (i) full financial accountability for all construction activities relating to ground-up buildings, (ii) tenant improvements within the company’s existing office portfolio of over two million square feet, and (iii) renovations within the 25 hotel and sports club properties. This individual is responsible to recruit, employ, manage the necessary staff who function in this sector of operations and be responsible for their growth and productivity. We would expect this person to take an entrepreneurial approach with an owner’s mentality to shaping, managing, value engineering, and otherwise scheduling and purchasing the services required, contractors, architects, engineers, with respect to all the projects and activities involved. It is imperative that the scope, budget, and delivery of each project is tracked and reported timely in a regular manner.
Specific activities of work would include:
Base Building Construction
Work with Owners and internal architect/designer to scope the project on a preliminary basis. Provide initial Pro-Forma Budgets for the project.
Complete all preconstruction activities necessary to accelerate project commencement.
Engage the architect(s) and engineers for the project. This is often done in a design competition format and this individual is responsible for establishing the guidelines and parameters for the design competition.
Negotiate the architectural and engineering contracts and establishing their compensation and schedule that assures project success and in a manner that controls extras and cost overruns.
Select a pool of general contractors and direct the bid process and select the appropriate general contractor for the project.
Negotiate the General Contractor Agreement, usually in a lump sum or GMP format with shared savings provisions and bonus/penalty provisions for schedule.
Supervise the constructions funding and draw process always protecting the owner.
Negotiate & control all issues relating to the general contract including change order management, Owner RFI’s, schedule issues, governmental relations, project punch list, and closeout etc.
Provide consistent and timely reports on the activities and projects, and all matters, business, personnel, etc. involved within this design and build group of the Company
Establish and maintain higher standards of performance and delivery of outcomes within the unit.
Interior Tenant Improvements
Oversee existing project manager and space planner to ensure a high level of customer service while controlling and minimizing owner’s expenditures.
Consider marketing the service to third party customers outside of our existing portfolio to build a strong, profitable business. Staff for growth as necessary and appropriate.
Provide a comprehensive monthly report to the Managing Director of all activities within this department. This report will include activities and accomplishments for the previous month as well as a planned action agenda for the coming period with projected financial results tied to specific deadlines. These project schedules and “action agendas” are established to ensure good communication between team members and timely completion of all work.
Provide monthly project financial and variance reports for each active project, including all information to keep the owner fully informed.
Provide annual budgets and business plans for the department and manage, hands-on with accountability for cost control.
A major mixed-use project is underway and a contract for the music venue as well as the parking garage has been executed with the GC. It is anticipated this section of the project will be substantially complete in Q4, 2020. The project will consist of office, retail, apartments, condominiums, townhomes, and entertainment uses and will have over 2.5 million square feet of vertical development over an 8-10-year period. Our client will have primary responsibility for the site work, utilities, and approximately 4,000-parking space structured garage and podiums. Our client may take the lead on certain elements of the vertical development, such as the hotels or townhomes and a venture partner will take the lead on the other vertical elements. Our client may also be a financial partner in these vertical developments as well.
In our client’s HQ location, the Company is converting an office building to 187 apartment units in an opportunity zone. The work is underway and the initial units will be delivered in Q1, 2020. The hard costs are anticipated to be in the range of $25-$30 million.
In a major city out West, the company controls three key parcels directly across the street from one of the city’s largest medical campuses. The company anticipates developing these buildings in a mixed-use format with approximately 650 multi-family units, retail, two planned office buildings, and structured parking.
The company typically does between $7-10 million per year in tenant improvement projects within the portfolio, consisting of multiple projects ranging from 1,000 to 130,000 square feet.
The company typically does between 1-5 hotels Property Improvement Plans (PIPS) for hotels within our portfolio. The typical PIP may involve the construction of approximately $1 million in finishes.
About Poline Associates
Poline Associates is an international executive search firm specializing in the shopping center industry.We serve property owners, developers, retailers and service providers who are seeking remarkable talent and work to align them with candidates who are eager for new growth opportunities. Since 1979, our team has been connecting companies and candidates with a commitment to integrity and client satisfaction—making us the industry’s most trusted leader in recruitment.