The Property Administrator is the front desk team member and the initial point of contact for all callers and visitors. The Property Administrator is responsible for office administration (phones, files, correspondence); accounting functions (accounts payable/receivable, budget preparation assistance, monthly client report assistance); lease administration (lease abstracts); service contract administration (contract creation, maintenance of insurance certificates); tenant relations (dispatching work orders, interfacing with tenants).
Major Duties and Responsibilities:
Monitor incoming and outgoing calls. Respond to caller’s question(s) or route call to appropriate person.
Greets visitors and route to appropriate person.
Processes accounts payable and receivable, work orders, and delinquency reports.
Assists in the preparation of tenant escalations and common area maintenance.
Analyze financial statements for accuracy and variances.
Assists in the collection of rents of the building(s) managed.
Facilitates processing of personnel paperwork, timecards, accounts receivable and payable.
Acts as tenant liaison and handles requests for service from tenants.
Assists in administration of tenant leases, including rent roll updates, maintenance of insurance certificates and CPI information, including preparation of lease abstract activity.
Receives incoming mail and route to appropriate person.
Ability to compose routine correspondence.
Assists in preparation of annual budget process.
Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions.
Analyzes financial information detailing assets, liabilities, and capital, and prepares balance sheet, profit and loss statement, and other reports to summarize current and projected company financial position.
Compiles and creates statistical reports, financial reports and/or budgets.
The above listing represents the general duties considered essential functions of the job and is not to be considered a detailed description of all the work requirements that may be inherent in the position.
Associate’s degree (A.A.) from two-year college or university; and one to two year’s related experience and/or training; or, equivalent combination of education and experience.
Minimum one (1) year experience in a commercial property management office environment.
Ability to manage multiple tasks in a fast-paced environment.
Experience with MRI, a plus.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Ability to read, analyze, and interpret general technical procedures or governmental regulations.
Ability to write reports and business correspondence.
Ability to effectively present information and respond to questions from groups of managers and clients.
Ability to solve practical problems.
Strong interpersonal skills.
Excellent organizational, verbal and written communications skills.
Proficient in the use of personal computer and Microsoft Office applications (MS Word and Excel).
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is frequently required to stand and walk. The employee is occasionally required to use hands to finger, handle, or feel documents and office equipment. May occasionally be required to lift up to 10 pounds a distance of 30 feet as needed. Must be able to move freely throughout the location, including moving up and down stairs. Must be able to sit for up to 50% of the work day.
The job tasks are performed in an office environment with moderate environmental conditions present, such as temperature, noise levels, etc
Additional Salary Information: bonus
About Madison Marquette
Madison Marquette is a premier national retail and mixed-use property developer, operator and investor. We are recognized for our expertise with unique infill, mixed-use, community and specialty retail properties as well as for our superior ability to devise and implement creative solutions to complex development challenges. We are a growing company that can provide talented individuals with an opportunity to gain broad and deep experience in a variety of areas.
If you are looking for a career opportunity offering growth and advancement, then Madison Marquette is the right company for you. Madison Marquette is a growing company that can provide talented individuals with an opportunity to gain broad and deep experience in a variety of areas. In addition, Madison Marquette offers highly competitive compensation and excellent benefits.
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