SUMMARY: Responsible for maintaining the Accounts Receivable function for the property, including financial reports, lease billing setup, collection and posting of accounts receivables, reconciliations, data entry, and performing other duties as assigned.
REPORTS TO: General Manager (Direct-line); Corporate Accounting (Dotted-line).
KEY AREAS OF RESPONSIBILITY:
Collection and posting of all cash receipts.
Achieve an outstanding AR of less than 2.0% of billings on a quarterly basis
Prepare and audit monthly rent roll; rent-up
Bill and collect monthly special rent/percentage rent tenant rents, utility passthroughs, sponsorships, advertising, Condo Association reimbursements, reconciliations and other income as required.
Generate accurate monthly invoices for each tenant
Develop and maintain successful partnerships with all tenants Accounts Payable departments/personnel
Ensure all manual billings are accurate and billed timely.
Tenant point-of-contact. Provide needed assistance with all tenant inquiries; follow up and reconcile on delinquent accounts.
Condo Association (garages) billings and collections
Assist and support Corporate Accounting where needed
Invoices – Organize, code and input invoices into AP system on a daily basis.
Process expense reports and check requests.
Calculate distribution between retail and office of combined entity invoices, if applicable.
Reconcile vendor statements.
Monthly accruals of outstanding invoices
Function as back up to Administrative Assistant to ensure all invoices are coded and processed timely
Budget, Forecasting, Accruals
Take lead on all monthly and year-end accruals and reconciliations of retail/office components as well as condo (garage) associations.
Liaison with Property Management Association
Assist in budget and forecasting preparation with focus on revenue and expense history
Assists with data entry and preparation of budget and forecasting to property management
Ensures all lease terms into accounting system; verify with leasing consultant for accuracy
Preparation, billing and collection of all reconcilable tenant charges
Assist management in preparation and distribution of monthly, quarterly and year-end operating financial reports with revenue/expense variance comments.
Assist with Special Projects as needed
A. Degree required in Accounting/Finance
Minimum of 2 years of accounting/bookkeeping experience preferred, 2 years in a real estate development firm.
Ability to quickly analyze and solve problems.
Strong verbal and written communication skills.
Advanced knowledge of Microsoft Office Suite.
Ability to handle a fast-paced environment.
Experience with MRI/Kardin preferred.
Strong attention to detail and the ability to handle multiple projects and tasks simultaneously.
Additional Salary Information: Bonus Opportunity and Benefits Package
About Northwood Retail
Northwood Retail was established by Northwood Investors, a privately-held, global real estate investment and management firm. The platform currently leases, manages, and markets a portfolio of community and mixed-use properties across the United States with a concentration in Texas, Colorado, North Carolina, and South Carolina.