The Assistant Property Manager position at Harsch Investment Properties represents a rare opportunity for a qualified and dedicated individual to join and contribute to a consistently successful, growing organization, with a national reputation for real estate excellence. Founded in 1950, our privately held real estate company acquires, manages and develops properties for its own richly diverse portfolio. Award-winning Harsch enjoys a stellar reputation in the industry, and among countless thousands of tenants throughout the Western United States. We own and operate over 27 million square feet of office, multi-tenant industrial, multi-family and retail properties in six western states. Headquartered in Portland, Oregon, Harsch has regional offices in Portland, Seattle, the San Francisco Bay Area, Sacramento, Las Vegas, and San Diego.
The Assistant Property Manager will oversee the overall management of the properties to increase the value of assigned properties by creating and implementing a comprehensive management and leasing plan.
Develop and maintain an in-depth working knowledge of the property, including physical condition, mechanical, structural, etc.
Prepare and/or maintain files for the property that provides information on buildings, utilities, contractors, contracts, emergency procedures, property insurance, and other information necessary to operate the property.
Review operating statements and aged receivables and resolve discrepancies.
Respond and resolve tenant complaints in a timely and professional manner.
Compose tenant correspondence and property memorandums.
Inspect properties for maintenance and tenant compliance measures.
Keep Certificate of Insurance documents updated for all tenant and vendor contractors.
Investigate accidents, vandalism, property damage, etc. as required. Review situation, write and submit reports to Corporate Risk Management. Discuss insurance issues with appropriate in-house personnel. Authorize repairs and mobilize vendors.
Contract with vendors regarding property operations i.e. (but not limited to), duct cleaning, electrical, plumbing, janitorial, software, security, trash, etc. Follow appropriate bid process, review information and analyze and award contract utilizing proper in-house signing authority procedures
Obtain labor and material releases from contractors and post notices of Non-Responsibility as needed for any Tenant Improvement or capital work
Conduct move-in and move-out suite inspections with tenants prior to occupancy or upon expiration of lease, and complete related paperwork for security deposit refunds or closing out a tenant account on a timely basis. Communicate and prepare space for turnover (i.e. janitorial, painting, carpet, etc.).
Prepare lease analysis documents for proper approvals.
Prepare lease documents, tenant notices when required.
Maintain and track lease renewals or projects for pending transactions and items requiring follow-up. Utilize company procedures and tracking methods to meet internal audit requirements.
Type correspondence/leases/reports/memos, etc., copy, distribute and file. Paperwork must be prepared accurately, timely and meet specified deadlines.
Responsible for maintaining and safe keeping of key and lock distribution to tenant suites.
Additional duties and special projects as assigned.
College Degree in relevant field preferred.
LICENSE OR CERTIFICATE REQUIRED:
Valid Drivers License
Brokers License – Optional
Travel for corporate meetings and trainings may be required.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
EXPERIENCE, TRAINING, SKILLS REQUIRED:
A minimum of three years property management experience in commercial/office and/or retail, handling property maintenance & repair, tenant improvements, tenant complaints, vendor contracts, lease administration and enforcement.
Strong ability to read and interpret lease documents.
Proficient computer skills including Microsoft Office, Adobe and property management software systems (Yardi experience preferred).
Strong communication skills.
Organized, detail oriented and multitasker.
Utilize good customer service skills when assisting tenant inquiries, vendors and others.
Strong supervisory skills, experience working with building staff and outside contractors.
Problem solving talents, proactive approach
Dependable, reliable, cooperative. Good interpersonal skills. Positive attitude and, cheerful disposition in a team-oriented environment.
About Harsch Investment Properties
Harsch Investment Properties was founded by Harold Schnitzer over 65 years ago when he converted an old warehouse into an office building. Today, his son, Jordan, serves as president of the company, directing its long-term strategy. Harsch cultivates diverse, well-located properties positioned for long-term growth. We own and operate more than 150 properties in Oregon, Washington, California, Nevada, Arizona and Utah.
Our portfolio includes a wealth of office, multi-tenant industrial, multi-family and retail commercial properties. In seven regional offices, over 280 real estate professionals work in their markets and close to their customers. This network supports the company’s competitive advantage and superior customer service.