The Manager, Expense & Merchandise Payables has day-to-day responsibility for Saks OFF 5TH’s Expense Accounts, Merchandise Payables and Corporate card processing functions. The primary responsibility of this position is to ensure the timely and accurate processing of all daily/monthly/quarterly functions in alignment with Saks OFF 5TH guidelines. The Manager will support the in the overall leadership of the Accounts Payable team, which includes vendor relations and offshore support. The incumbent is responsible for the efficient and accurate processing of supplier invoices (both expense and merchandise) as well as associated adjustments.
The Manager will serve as a point of contact for both external stakeholders (e.g., Vendors) and internal stakeholders (e.g., Merchants, Logistics, and other Finance teams) to address concerns in a timely manner. The incumbent will support in delivering a superior quality of service from AP to the organization, including handling escalations to resolve and correct issues and concerns raised by internal or external guests.
Who Are You:
Superior written and verbal communication skills
Demonstrated understanding and acceptance for responsibility of confidentiality.
Strong organizational / time management skills
High attention to detail
Ability to multi-task and manage multiple priorities simultaneously
Demonstrated management, leadership, and problem-solving skills.
A proven ability to build strong business relationships beyond the finance team, as well as ability to effectively manage the needs of multiple stakeholder groups.
Strong customer service focus.
You Also Have:
Bachelor’s degree, with business or accounting background preferred
Experience within Accounts Payable function in a large, multi-national company
Knowledge of retail systems, cost accounting and general ledger
Experience with accounting monthly and quarterly close process within the AP function
A minimum of 3-5 years of experience in accounting, finance, or related field, including exposure to Accounts Payable.
Accounts Payable experience in the retail industry, while not required, is preferred
Required to be proficient in Microsoft Excel and having a working knowledge of Oracle GL / Oracle Fusion, is an asset
As The Manager, Expense and Merchandise Payables, you will:
Provide leadership and guidance to the Saks OFF 5TH Merchant and Expense AP process to ensure all functions are completed accurately, timely and within company policies and procedures.
Support all activities involved in the end-to-end processing transactions that create or impact payments to Merchandise, Expense vendors to ensure funds are disbursed appropriately and consistent with Saks OFF 5TH's policies and business / financial controls
Provide support to Merchants / Buyers throughout the company pertaining to the processing of Merchandise invoices and payments and helping to resolve any escalated issues or invoices / payments requiring expedited treatment and the resolution of complex transactions / issues
Provide support and direction to expense managers throughout the company pertaining to the payment of expense invoices and helping to resolve any escalated issues or invoices / payments requiring expedited treatment.
Support the Saks OFF 5TH Corporate card transaction processing and ensure compliance with all policies and procedures
Protect the assets of the company by ensuring that policies and procedures pertaining to invoice approvals and vendor payments are clearly defined, communicated, and followed by associates.
Monitor transaction backlog (both onshore / offshore) and workload to ensure productivity standards are met.
Support the development and delivery of training and communication updates to merchant teams and other Saks OFF 5TH stakeholders pertaining to merchandise and expense invoice processing activities
Monitor accounting activity involved in the processing and payment of vendor documents to ensure that our A/P trade liability is recorded accurately.
Provide input and direction related to Policies and Procedures related to Merchandise, Expense and Corporate Card Payables
Respond to issues / queries related to Merchandise payables escalated by Merchants, Vendors, or other departments
Support offshore team to develop root cause analysis on issues to minimize recurrence or eliminate all together
Support Period-end close activities for the Merchandise and Expense Payables team:
Ensure all period-end accounting activities (journal entry approval, balance sheet reconciliations, other analytics, and reporting) are completed in a timely manner and in accordance with financial controls and policies
Assist in various project and ad hoc requests
Support the external and internal audit process as required
Ensure all transaction balance to the GL
Reporting / Analysis of Merchandise/Expense/Corporate Card spend:
Manage, support reporting requirements including AUIs, AURs etc.
Provide reporting and analysis of merchandise and expense spend to support cost reduction initiatives or other projects
Assist in ad-hoc projects
Provide timely and accurate reporting to support the Merchandise and Expense AP process to business stakeholders
Your Life and Career at Saks OFF 5TH:
Be part of an empowered, innovative team; work with an adventurous spirit and a customer-centric mindset; play a critical role in making decisions that will position us to win
Exposure to rewarding career advancement opportunities across different functions within our corporate offices, retail stores, photo studios, and distribution centers
A culture that promotes a flexible work environment
Benefits package for all eligible full-time employees (including medical, dental and vision)
An amazing employee discount and other exciting perks
Thank you for your interest with Saks OFF 5TH. We look forward to reviewing your application.
Saks OFF 5TH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Saks OFF 5TH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Saks OFF 5TH welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.
Our culture is all about people.
Whether it’s surprising and delighting every customer who walks through our doors, or supporting and encouraging every member of our team, our commitment to people is what sets us apart from the competition.
Our team understands what our customers desire: incredible fashion finds and true value. We’re proud innovators in the retail landscape —and our team members know they’re in for an exhilarating ride, full of creative challenges, retail growth, and exciting new ideas.
Working at Saks OFF 5TH means working with a world-class team. That’s the only way to describe the level of talent, knowledge and retail expertise shown by our Associates.