The Vice President of Accounting and Finance is responsible for the accounting operations and financial function for the organization. This will include direct responsibility of cash flow management, accounting, investment management, financial analysis, reporting and budgeting/forecasting, deal and portfolio risk/return analysis, risk management and control. In addition, supervise all accounts receivable, accounts payable, and general ledger functions. The Vice President of Accounting and Finance supervises directly, or through subordinate supervisors, all accounting staff for the organization.
Essential Duties and Responsibilities
Work as part of the executive management team to develop and carry out financial strategy and overall strategic plan for the company and ensure the financial integrity of the organization.
Manage the activities of the Accounting Department for the accurate and timely dissemination of monthly, quarterly, and yearly financial management reports including, but not limited to internal and external financial statements, annual audits, and budgets.
Maintain department procedures to ensure accurate and timely month-end closing, ensuring timely reporting of financial results at the line of business level as well as on a consolidated basis.
Mentor accounting staff and determine needs for staff development based on company and/or industry changes.
Ensure accounting department maintains appropriate level of duty segregation.
Provide formal leadership for the finance and accounting functions.
Design, develop, and implement governance, performance, management, and financial reporting systems and capabilities.
Monitor key performance indicators, operational and financial metrics, and recommend and implement improvements.
Manage cash requirements to maximize cash flow.
Oversee the activities of the accounting department for the accurate and timely dissemination of financial management reports including, but not limited to, internal and external monthly financial statements and annual audits.
Oversees, through supervision of subordinates, the activities of the disbursement department, ensuring the accurate and timely processing of accounts payable, petty cash, cash control, payroll processing, and total corporate payroll tax compliance.
Oversee, through supervision of subordinates, the activities of the accounts receivable department to ensure the accurate and timely management of all accounts receivable aging components including billings, cash receipts application, and collections.
Assure corporate income tax compliance to ensure the accurate and timely completion of all corporate income tax returns taking full advantage of all favorable tax codes.
Establish and maintain systems and controls that verify the integrity of all systems, processes, and data to enhance the company's value.
Advise management regarding effective use of resources, interpret accounts, and records to determine financial results.
Ensures company’s financial statements are in compliance with GAAP.
Participate in a wide variety of special projects and compile a variety of special reports.
Continuously review all accounting department internal processes for efficiency and effectiveness and update as needed.
Perform periodic internal audits.
Oversee Common Area Maintenance (CAM) budget process, reconciliations, and billings.
Oversee department staff in with preparation of annual budgets, monitoring variances of actual to budget, and recommend corrective action.
Assist President with development, implementation, and enforcement of financial/accounting policies and procedures of the organization to improve the overall operation and effectiveness of the company.
Coordinate annual company and property insurance renewals.
Provide underwriting and support for capital markets transactions.
Provide analytic financial support to lease administration as requested.
Perform all other duties as assigned.
Education, Competencies, and Experience
BA/BS degree in Accounting from an accredited four-year college or university. Master’s in accountancy or MBA preferred.
CPA required. More than 10 years of service in similar role can be substituted for this requirement.
Must have a minimum of ten years related accounting experience with increasing responsibilities.
Must have experience in a multi entity environment.
Demonstrated experience leading an accounting team of at least five staff members.
Demonstrated real estate and/or construction accounting experience.
Strong knowledge of GAAP practices, general ledger, accounts payable, accounts receivable, and income tax.
Significant working knowledge of federal, state, and local laws governing financial and accounting practices.
Must have experience managing human resources, payroll, employee benefits, and 401(k) plans.
Working knowledge of banking operations.
Working knowledge of tax law.
Working knowledge of commercial real estate management, standard contracts, and commercial lease language and terms.
Contract negotiation experience.
IT/Systems knowledge and skills highly desirable.
Advanced working knowledge of financial and accounting software applications.
Advanced working knowledge of Microsoft software applications (E.g., Word, Excel, Outlook, and PowerPoint).
Advanced working knowledge of property management accounting software highly desirable; Yardi experience preferred.
Ability to make sound decisions and produce accurate and timely results.
Ability to calculate, analyze, and translate complex mathematical data into useful information.
Ability to monitor and analyze information and solve problems on a strategic and tactical level.
Must exhibit confidence in self and others, inspire and motivate team to perform well, and effectively influence the actions of others.
Must build positive working relationships with multiple levels of employees and management.
Must demonstrate integrity, confidentiality, and professionalism.
Must effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, banking representatives, vendors and suppliers.
Must read, analyze, and interpret the most complex documents.
Proficiency or Productivity Standards
Must support company mission, vision, and performance goals.
Must adhere to established recording and reporting deadline requirements.
Must always present professional appearance and demeanor when representing the company.
Must demonstrate commitment to confidentiality of proprietary and sensitive company data and information.
May be required to work after regular business hours, weekends, and/or holidays.