Responsible for the physical management and administration of lease obligations pertaining to the Property Management function. This includes responsibility for the condition and presentation of a portfolio of allocated assets.
To ensure that the administration of lease obligations and the physical performance of the assets are undertaken to the highest possible standard. This will mitigate the risks associated in achieving our financial objectives.
The management of arrears as delegated by the Asset Manager;
The preparation and finalisation of an annual operational expenditure budget for each property;
The preparation and finalisation of an annual capital expenditure budget for each property;
The preparation and finalisation of an annual reconciliations of operational expenditure for each property;
Ensuring that contractors and service providers satisfactorily complete contracted tasks including responding to contractor inquiries, preparing necessary bids/contacts, COI and lien releases. Ensure all timely payment of all invoices;
Administering all matters relating to insurance including responding to risk assessment reports, responding to all inquiries from the Risk Management Department and providing all property related information required for insurance claims;
Ensure all rent reviews are undertaken in accordance with the requirements of the lease;
Maintain a current accurate tenancy schedule for all properties within the Yardi platform;
Preparation of lease approval forms and corresponding lease set-up documentation for all new Leases, licenses, renewals and short term occupancies;
Responsible for 100% accuracy with lease set up including; tenancy schedule, lease abstract and tenancy charges. This will be achieved through 100% accuracy of the lease approval and lease set up forms, liaison with the Asset Manager and by undertaking a review of final lease documentation as signed off by the external lawyers;
Manage the process of coding of invoices, obtaining all necessary approvals and communication with Property Finance / Shared Services to ensure payments are made within a timely manner;
Ensure electronic Due Diligence files are kept up to date and accurate;
Prepare Capex approval forms in accordance with the delegated authority and capital expenditure approval process;
Individual must prove to makes good decisions in a timely manner, based upon a mixture of analysis, wisdom, experience and judgement;
Developing and maintaining strong relationships with customer key on site contacts and administration representatives;
Developing and maintaining strong relationships with all Customers and must have a passion for customer service excellence;
Responsible for the physical presentation of all assets including building façade, hardstand, landscaping and common areas within the building. This includes responsibility for scope, quoting and the project management of upgrades;
Responsible for the presentation of all vacant units and ensuring that all vacancy meets the required Goodman standards;
Responsible for the completion of make good for all vacated tenancies including negotiation with the departing customer, scoping of works, quoting approvals, appointment of contractors and project management to meet the required Goodman standard;
Responsible for regular inspections of all assets with the Asset Manager;
Responsible for the identification of site risk and non-compliance matters and ensuring appropriate correspondence is provided to resolve matters;
Responsible for ensuring harmonious relationships with key site contacts and tenant representatives resulting in the customer being satisfied with the management of the physical and lease administration requirements of Goodman;
Required to have a comprehensive understanding of the contractual requirements for all physical and structure service providers;
Responsible for advising the contracts manager of the key scope requirements for portfolio assets;
Requires a team oriented individual, with the ability to build consensus and effective relationships in a cohesive business environment;
Individual must be driving to encourage and supports leadership and growth in others.
Responsible for the management of minor works projects;
Any other duties as requested by the Employer.
Specific areas of knowledge
Completed a Bachelor’s degree
Job and technical knowledge
Administrative function – required to have a knowledge of all administrative functions required to be undertaken as a Property Manager specializing in Industrial – with experience in Retail
Legal/lease documentation – have a comprehensive understanding of a proprietary property and finance platform such as Yardi
Physical/structural – have knowledge of the physical and structural elements of industrial, business park and retail
Compliance – have an understanding of the key components of the local zoning regulations as it applies to permitted uses for industrial and business park assets
Property Administration and or Property Management experience (within industrial sector is preferred)
Capital Project Management – opening of a new Industrial/Business Park/Retail center
Self-starter and strong communication skills
Ability to identify problems and source a solution
Strong ethical principals in relation to financial and legal matters
Ability to manage up and down
Show initiative in the day to day management of tasks to improve efficiency and systems
Goodman is a publicly listed global industrial property group. We own, develop, and manage modern industrial real estate including logistics facilities, warehouses and business parks in strategic locations throughout 14 countries.
Goodman thinks big picture and long term. Our high quality properties are in gateway city locations to position you closer to your customers and improve supply chain efficiency.
As providers of essential infrastructure for the digital economy, we recognise the impact that our business has on the planet and communities that we operate in. That’s why ESG is an integral part of Goodman’s business strategy, with long-term sustainability thinking and goals front of mind.