Location: Eastern US-Remote,
Type: Full Time
Accounting / Finance / Auditing
Reports to: Chief Accounting Officer
Based in: * Eastern US - Remote *
Our Client is a global asset manager with an emphasis on real estate investing with approximately $12 billion of assets under management is seeking a Portfolio Controller to join their team.
Position and Responsibilities
Direct the efforts of the Recoveries team members and manage the reconciliation process. Review and assist preparers in tenant reconciliation for common area maintenance, insurance, and real estate taxes Ensure setup for all recovery calculations in accordance with lease terms, other legal documents, and historical information Partner with Asset Management and Property Management teams to resolve tenant billing disputes, document any changes, and update recovery setup as needed Manage tenant information requests and/or audit requests per the terms of the applicable lease(s) Review property operating expenses for proper GL and CAM pool coding and other GL account reconciliations, as assigned Review semi-annual and annual property tax billings and related tenant adjustments for accuracy; approve tenant billings
Partner with Property Management and Asset Management teams to assist with the annual property level budgeting process. Oversee budget setups and related calculations in MRI system of record and other systems as needed. Oversee accounting team efforts in budgeting and forecasting.
Review and verify tenant billing adjustments submitted by Property Managers/Asset Managers.
Track co-tenancy events and remediation efforts and required adjustments to billings and reconciliations.
Month-end/year-end close management, including: Manage staff to execute and deliver timely CAM updates quarterly in line with financial reporting timelines Communicate status of month-end and year-end close Review of balance sheet reconciliations, including such areas as: Common Area Maintenance program management Mortgages, Financings, and Lines of Credit, including interest accruals Equity (Common Stock, Distributions, Redemptions, Restricted Stock, etc.) Accrued expenses and prepaid expenses Review income statement analytics Rental income Reimbursement ratios Interest expense
Quarterly/ Annual Financial Reporting. Review of all financial statements (including cash flows) and corresponding support Review relevant sections of the 10-Q/K including MD&A; help coordinate audit/legal/internal comments Review sections of Board of Director presentations as well as internal and external audit presentations Review and comment on quarterly representation letters
Other Projects/Responsibilities: Lead process improvement efforts Review and interpret lease language as requested by Asset Management or CAM accounting teams Perform rent roll reviews at all locations and verify completeness and accuracy Potential pro forma work: Impact of significant acquisitions on financials Impact of borrowing base additions on covenants Research property accounting issues; prepare memos as needed Special projects / due diligence requests Secondary review of purchase price allocations for acquisitions Approve property level AVID invoices Help coordinate internal controls work
Qualifications and Skills Bachelor's degree in Accounting or Finance, CPA strongly preferred Advanced degree in Accounting or Finance, MBA strongly preferred Minimum 8-10+ years of commercial multi-tenant real estate industry with fund experience Experience working in a SOX, public company environment Advanced proficiency in Excel strong familiarity with database and other management information tools and applications Relevant ERP experience, MRI or Yardi preferred Ability to work in a fast-paced environment and overtime as needed Superior written and verbal communication skills Travel requirement – 10%
About Poline Search Partners
Poline Search Partners is an international executive search firm specializing in the shopping center industry. We serve property owners, developers, retailers and service providers who are seeking remarkable talent and work to align them with candidates who are eager for new growth opportunities. Since 1979, our team has been connecting companies and candidates with a commitment to integrity and client satisfaction—making us the industry’s most trusted leader in recruitment.
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