JOB DUTIES AND RESPONSIBILITIES:

Reporting to the Director of Leasing, the Leasing Associate assists with daily activities of the leasing department and leasing strategy in accordance with organization policies and procedures to ensure maximum occupancy within the Client’s Management portfolio.

Essential Responsibilities include, but are not limited to:

• Support the Director of Leasing with the overall leasing function for the management portfolio - answering inquiries, drafting, and scheduling email marketing blasts, oversee signage installation, host events, show spaces, negotiating LOIs, and conducting lease analysis.
• Proactively market available spaces by leveraging local broker network and “cold calling” prospective tenants.
• Collect relevant documentation and conduct tenant credit underwriting.
• Gather and review monthly leasing activity reports from third party brokers and confirm third party listings are up to date on all applicable marketing platforms.
• Negotiate new leases, renewals, assignments, and amendments while also coordinating with tenant representative brokers and legal counsel, as necessary.
• Assist with the development of detailed Market Lease Assumptions for the management portfolio through market research and analysis.
• Assist with the development of detailed marketing plans in accordance with each property’s business plan and adjusting as needed.
• Create and maintain leasing status reports, including monthly leasing status and “pipeline” reports to Asset Managers and Third Party Owners.
• Generate competitive market reports including: status of existing and planned developments; tenant activity, including new market entry for prospective retailers; market rents and inducement costs such as tenant allowances; and other relevant information as required.
• Participate in select national and regional trade shows; network with brokers and retailers independently and at shows.
• Join and actively participate in relevant professional networking organizations.
• Remain current on retail, market, and consumer trends by reading, analyzing, and interpreting periodicals and professional journals.
• Effectively present information and timely respond to inquiries from management, co?workers, tenants, and Third Party Owners.
• Build and maintain strong relationships with Third Party Owners.
• Assist in overall business development of Company.
• Oversee and maintain a database of potential tenants and tenant rep brokers in the markets Company operates in.
• Draft and update Lease Abstracts immediately following execution of Lease documents including by not limited to- new leases, lease amendments, lease assignments, etc.
• Onboard new leases and lease amendment checklists.
• Closeout commissions and billing for closed deals in a timely fashion.
• Assist with other projects as directed by the Director of Leasing.

REQUIREMENTS:

• Active real estate salesperson or broker license.
• Experience with Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to work in a fast-paced environment and perform multiple tasks, flexibility.
• Ability to manage shifting priorities and workloads, work with project teams, plan project scopes and manage project timelines to ensure deadlines are met.

About Poline Search Partners

Poline Search Partners is an international executive search firm specializing in the shopping center industry. We serve property owners, developers, retailers and service providers who are seeking remarkable talent and work to align them with candidates who are eager for new growth opportunities. Since 1979, our team has been connecting companies and candidates with a commitment to integrity and client satisfaction—making us the industry’s most trusted leader in recruitment.

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