Job Title

Transaction Manager

Job Description Summary

We are seeking a tech savvy individual to assist in managing major real-estate account & lead team coordination at Top investment sales team in Toronto, Canada. This role will support the integration of innovative technology solutions to enhance our brokerage strategies. The ideal candidate will have a strong understanding of real estate operations combined with a passion for leveraging technology to drive efficiency and improve customer experiences.

Job Description

Key Responsibilities

• Develop and implement technology strategies that support business objectives in real estate operations.
• Manage and optimize software tools for CRM, real estate analysists and overall brokerage business lines.
• Assist team with building new CRM system to track team listings, sales and prospects
• Collaborate with cross-functional teams to identify technology needs and deliver solutions.
• Provide training and support for team members on technology platforms and tools. Analyze data trends to inform decision-making and enhance operational efficiency.
• Stay updated on emerging technologies in the real estate industry and recommend adoption where beneficial.
• Organize and implement listing and team marketing strategies including management of teamâ™s social media communication
• Coordinate and execute marketing programs for listings and design materials suitable for newspaper/online ads, direct mailers and e-mail distribution i.e. flyers, marketing blasts, newsletter updates, etc.
• Coordinate listing proposals and pitches including print finishing (printing, binding, etc.)
• Coordinate and manage agentsâ™ deadlines, meetings, tasks and client interactions
• Maintenance and administration of various databases (Engage, team tracking, client lists, company website, etc.); updating of owner, buyer, seller, property and prospect information as required

Other Coordination & Transaction Management Responsibilities

• Assist the team in coordinating the Canadian and global real estate account
• Consolidate and track all account activities (Negotiation summaries/RFP comparison matrixes, on-going transaction lists, etc.)
• Assist in preparing select presentations and reports detailing investment recommendations for senior managers, directors, and executives for decision making
• Build and maintain client relationship
• Coordinate with representatives from different service lines (brokers, team administration, strategic consulting groups, etc.) provided to Client under the Master Agreement

• Coordinate field broker selection process
• Assist with determining client needs and communicate and document project parameters

• Manage all C&W Technology resources for the Services (primarily Transactions Management) provided under the Master Agreement
• Oversee the delivery of technology solutions via C&W CoStar & Triana platforms including:
  • Co-ordinate training for all team members
  • Manage and monitor technology updates for real time reporting
  • Manage quality control of data inputs
  • Assist with the onboarding of new team members
  • Track and report upcoming expirations and other critical dates, draft and process all requests for service or client initiation documents, and draft and process all Co-Broker and agent engagement letters
  • Assist/support client in completing deal due diligence at the close of a transaction
  • Draft and/or review transaction documents (Notices, LOI, Offers, Agreements of Purchase and Sale, etc.);
  • Coordinate the collection of all transaction monies (i.e. commissions, funds in trust, etc.)
  • Coordinate client site visits/market tours
  • Keep record of and compile information for client activity reports and update ongoing transaction pipeline
  • Perform general clerical tasks, including but not limited to data entering (Engage), photocopying, filing, telephone calls, archiving, organizing couriers, mailings, etc.
  • Miscellaneous requests and special projects as required by the team
  • Provide any other administrative tasks required by C&W to facilitate the transaction of C&W real estate business

• Organize and prepare transaction documents i.e. confidentiality agreements, offers, listing agreements and other TRREB/MLS forms, closing documents, trade records, etc.

• Prepare research reports and charts using various sources (MLS, Realnet, Geowarehouse, Costar, etc.)
• Abstract agreements of purchase and sale and prepare proposals with direction from team
• Coordinate collection and submission of required documents for FINTRAC compliance from clients

The compensation for the position is: $97,750.00 - $115,000.00 Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to canadarecruitment@cushwake.com. Please refer to the job title and job location when you contact us. Cushman & Wakefield sâ™engage à respecter lâ™Ã©quité en matière dâ™emploi. Notre objectif est dâ™offrir un milieu de travail diversifié, inclusif et exempt dâ™obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir lâ™offre dâ™emploi dans un autre format ou dâ™accéder à toute autre mesure dâ™adaptation au cours du processus dâ™embauche, veuillez soumettre votre demande par courriel à canadarecruitment@cushwake.com. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous. INCO: âœCushman & Wakefieldâ