Posted: 23-Dec-25
Location: Westchester County, New York
Type: Full Time
Categories:
Required Education:
REPORTS TO: Owners & Principals of the Company
SUPERVISORY RESPONSIBILITY: Directly supervises approximately 1 person on accounting staff
Our Client is a fast-growing, fully integrated commercial real estate investment and management firm with an entrepreneurial culture. The firm takes a comprehensive, hands-on approach to the entire investment lifecycle—from acquisition and financing through asset management, leasing, and disposition—focused on maximizing asset performance and long-term value.
The team is highly collaborative and works closely across acquisitions, asset management, property management, and finance to execute investment strategies efficiently and accurately.
POSITION SUMMARY: The Controller is a senior leadership role responsible for overseeing all accounting and financial operations for a portfolio of commercial properties and related entities. This position supervises the accounting team, manages property-level and corporate accounting, and partners closely with the Owners & Principals on acquisitions, dispositions, financing, investor reporting, and strategic initiatives. The ideal candidate brings deep commercial real estate accounting experience, strong technical and leadership skills, and a proactive mindset suited for an entrepreneurial investment environment.
RESPONSIBILITIES:
Financial & Property Accounting
- Oversee the full accounting cycle for managed commercial properties and corporate entities.
- Prepare and review monthly, quarterly, and annual financial statements (property-level and consolidated).
- Manage month-end close, journal entries, bank account reconciliations, and variance analysis.
- Monitor daily cash activity, cash flow analysis, and online banking transactions.
- Track and allocate revenues and expenses to proper accounts in accordance with GAAP.
- Maintain general ledger and balance sheet accuracy across multiple entities and property structures.
- Interface with outside accountants regarding entity tax returns & K-1s
- Collaborate with asset management, property management, insurance advisors, and tax consultants.
- Bi-weekly payroll processing, 401(k) & worker’s compensation reporting.
- Assist with property insurance analysis.
Accounts Payable, Receivable & Cash Management
- Oversee the accounts payable process.
- Review daily payables, mortgage payments, management fees, and vendor disbursements.
- Oversee accounts receivable process.
- Directly involved with Real Estate Tax and CAM reconciliations as well as tenant billings.
- Perform daily and weekly cash management, wire transfers, and debt maturity reporting.
- Track and pay real estate taxes for properties without escrow.
- Record investment income (money market, treasury instruments, credit facilities).
Budgets, Forecasting & Reporting
- Prepare annual operating and capital budgets for properties and corporate entities.
- Analyze monthly operating results against budgets and provide variance explanations.
- Prepare consolidated projected sources and uses statements.
- Prepare income and expense reports for tax assessors (primarily CT, with multi-state exposure).
- Produce third-party financial reports and quarterly expense reports.
Debt, Equity & Transactions
- Execute loan draws and manage construction accounting.
- Direct involvement in preparation of financing and investor memorandums for prospective debt and equity raises.
- Support acquisitions and dispositions, including development of closing statements.
- Assist with due diligence, property valuations, and transaction closings.
- Track capital calls and investor capital accounts.
- Calculate and distribute monthly and quarterly investor distributions based on equity structures.
- Track state withholding taxes and investor equalization.
Investor, Lender & Compliance Reporting
- Prepare quarterly and annual lender and investor reporting.
- Provide clear, timely financial communications to lenders and equity investors.
- Respond to investor inquiries and ad hoc reporting requests.
- Coordinate annual audits and serve as primary contact for external auditors.
- Prepare year-end tax support and review final returns (multiple entities).
- Ensure compliance with GAAP, payroll regulations, property tax reporting, and internal controls.
Systems, Controls & Process Improvement
- Lead accounting systems, policies, procedures, and internal control enhancements.
- Ensure effective use of real estate accounting and management platforms, including:
- Yardi Voyager
- Excel (advanced) and related financial tools
- AvidXchange
- Juniper Square (preferred)
- Argus experience is a plus
- Build and refine scalable processes to support portfolio growth.
Team Leadership & Cross-Functional Collaboration
- Supervise, mentor, and develop accounting staff.
- Review work product for accuracy, timeliness, and consistency.
- Assist lease administration and property management teams with accounting and lease-related inquiries.
- Support strategic planning and special projects as assigned.
QUALIFICATIONS:
Required
- Bachelor’s degree in Accounting or related field.
- Minimum 4–6 years of accounting experience, with significant focus on commercial real estate.
- Strong knowledge of GAAP and real estate-specific accounting practices.
- Advanced proficiency in Yardi Voyager and strong Excel skills and financial analysis capability. Experience with Juniper Square and Argus is a plus
- Proven experience supervising accounting staff.
- Excellent organizational, analytical, and problem-solving skills.
- Ability to manage multiple entities and priorities in a fast-paced environment.
- Strong written and verbal communication skills.
Preferred
- Experience with Juniper Square & Argus is a plus.
- Experience with investment structures, waterfalls, and investor reporting.
- Exposure to multi-state property portfolios and tax compliance.
- Background in acquisition, disposition, and construction accounting.