Our client, a national retailer, is seeking a retail Lease Administrator/Paralegal in Atlanta, GA. The client’s portfolio includes over 150 retail stores, plus distribution centers/warehouses/truck transfer lots, and several small shopping centers.
The ideal candidate will have experience working for both retail tenant(s) and landlord(s). The client actively develops its properties (primarily owned/occasionally ground leased). It sometimes leases existing retail property as a tenant, and it also owns such properties that it leases as a landlord.
Responsible for ensuring all of the following functions are performed effectively and efficiently:
General lease administration functions for the expanding portfolio.
Work collaboratively with the Real Estate, Legal, Operations, Retail Finance, and Property Management teams on a day-to-day and special project basis.
Responsible for administration, coordination, and recordkeeping related to portfolio management.
Prepare and deliver lease extensions, estoppels, termination letters and other legal notices.
Track and maintain a filing system for all real estate documents, including closing documents for owned properties.
Develop and maintain an efficient system to track lease-related critical dates (renewals, termination/cancellation, use clauses, and sales kick-outs).
Maintain all electronic real estate legal files, including managing process of long-term conversion of Company’s past real estate filing from paper files to electronic format.
Supervise the preparation, routing for signature, distribution, follow-up, and tracking of real estate related legal documents, permits applications, and civil permitting fee check requests.
Coordinate and track preparation/distribution/receipt of required Certificates of Insurance for client properties, as well as tracking Certificates of Insurance for tenants.
Partner with interdepartmental teammates to interpret and explain lease terms for informed decision making.
Supervise and track the collection of tenant improvement funds, and processing of estoppel and SNDA requests.
Coordinate receipt/distribution of default letters, managing defaults with internal teammates through resolution.
Serve as the primary Company legal administrative contact for landlords, tenants, and property owner associations, and manage the preparation of any requested reports for the portfolio.
Manage review of all landlord NNN reconciliations for conformance to lease requirements. Implement and execute CAM, Tax and Insurance reconciliation and audit process.
Experience and Skills:
Bachelor's degree required.
3+ years of experience in retail lease administration (experience with high-volume portfolios preferable).
Poline Associates is an international executive search firm specializing in the shopping center industry.We serve property owners, developers, retailers and service providers who are seeking remarkable talent and work to align them with candidates who are eager for new growth opportunities. Since 1979, our team has been connecting companies and candidates with a commitment to integrity and client satisfaction—making us the industry’s most trusted leader in recruitment.