POSITION SUMMARY:  Our client is seeking a hands-on Controller to lead all accounting operations across multiple entities and properties. This role is responsible for full-cycle accounting, financial reporting, compliance, and process improvement initiatives. The Controller will partner closely with property management, ownership, and external advisors to ensure accurate reporting, strong internal controls, and timely financial insights that support strategic decision-making. The ideal candidate is detail-oriented, proactive, and comfortable operating in a dynamic environment.

KEY RESPONSIBILITIES:

Full-Cycle Accounting

• Manage full general ledger accounting for multiple properties and corporate entities.
• Prepare and post journal entries and adjustments.
• Perform monthly, quarterly, and year-end close processes.
• Reconcile bank accounts, credit cards, and balance sheet accounts.
• Payment of annual property taxes on each property.
• Track and pay each life insurance policies.
• Monthly broker commission payments.
• Weekly payment of vendors.
• Biweekly payroll and filing of taxes and quarterly and annual reporting W-2 and 1099’s.
• Assist with paying estimated tax payments for owners and trust.            
• Maintain depreciation schedules and expensing or capitalizing construction jobs .
• 1031 Exchange procedures and compliance.

Property Accounting

• Record and monitor rental income, CAM reconciliations, and lease activity.
• Track security deposits, tenant receivables, and payables.
• Oversee accounts payable and accounts receivable processes.
• Work closely with property managers to ensure accurate financial reporting.
• Evaluate property tax and work with consultants to protest valuations.
• Meet with insurance agent on property and workers' compensation insurance.
• Prepare information for the annual workers' compensation insurance audit.

Financial Reporting

• Prepare monthly financial statements (income statement, balance sheet, cash flow).
• Generate property performance reports and variance analysis.
• Assist in preparation of owner/investor reporting packages.
• Support external audits and tax preparation.

Budgeting & Forecasting

• Monitor actuals vs. budget and provide variance explanations.
• Support cash flow forecasting and capital expenditure tracking.

Compliance & Controls

• Ensure compliance with company accounting policies.
• Maintain internal controls and safeguard company assets.
• Coordinate with external CPAs, auditors, and tax advisors.
• Ensure proper documentation and record retention.

Systems & Process Improvement

• Maintain Yardi accounting software.
• Weekly backup of accounting data.

QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, or related field required.
• CPA strongly preferred.
• 7+ years of progressive accounting experience, preferably within real estate or property management.
• Strong knowledge of GAAP and real estate accounting principles.
• Experience with Yardi or similar property management/accounting systems.
• Demonstrated ability to manage multiple entities and priorities simultaneously.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication skills and ability to work cross-functionally.
• High level of integrity, attention to detail, and ownership mindset.

About Poline Search Partners

Poline Search Partners is an international executive search firm specializing in the shopping center industry. We serve property owners, developers, retailers and service providers who are seeking remarkable talent and work to align them with candidates who are eager for new growth opportunities. Since 1979, our team has been connecting companies and candidates with a commitment to integrity and client satisfaction—making us the industry’s most trusted leader in recruitment.

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